Best Shared To-Do List Apps for Mac: Superlist, Todoist & More

A personal to-do list is easy to pick. A shared one is harder, because the app has to work for everyone on the list: the partner with an Android phone, the flatmate who won't pay for anything, the client who only opens a browser tab. Most to-do apps can share a list, but they differ a lot in how many people you can invite for free, whether you can assign a task to someone, and whether there's a place to discuss it.

This guide compares six shared to-do list apps that run well on a Mac and are actively maintained: Superlist, Apple Reminders, Todoist, TickTick, Microsoft To Do and Any.do. It looks only at sharing: lists for a household, a couple, a club or a small team. If you're choosing a task manager just for yourself, our Things 3 vs Todoist, TickTick and OmniFocus comparison is the better starting point.

Quick Verdict

Choose Superlist if you want shared lists that hold notes as well as tasks, with assignments and comments, for a household or a small team on mixed devices. The free plan covers five lists with up to five people each.

Choose Apple Reminders if everyone on the list uses an iPhone or a Mac. It's free, already installed, and handles shared grocery lists and assigned reminders well.

Choose Todoist if the shared list is really a small project: up to five people per project on every plan, including the free one, with comments and assignments.

Choose TickTick if you're sharing with one other person and also want a calendar, habits and a Pomodoro timer in the same app.

Choose Microsoft To Do if you want free shared lists on Mac, Windows, iPhone and Android, or the group already lives in Outlook and Microsoft 365.

Choose Any.do if you want a plan made for a family, with a shared space and grocery list for four people on one bill.

Feature Comparison

Prices are the vendors' US prices and vary by region. Yearly billing is cheaper where a monthly price is shown.

Superlist

Superlist comes from the creators of Wunderlist, the shared to-do app that Microsoft bought and later replaced with Microsoft To Do. It is a newer product than the others here, but it ships updates often: version 1.58 in October 2026 added a Trash for restoring deleted tasks and lists, and a Today view you can page through day by day.

Its idea is that a list is also a document. You can write notes between tasks, open any task to add more notes inside it, and break a task into smaller tasks. That suits shared plans, where the task ("book the venue") is only half of what people need and the details (the quote, the dates, who said what) usually end up in a chat thread. In a shared list you can assign tasks, keep the conversation on the task itself, and open a task's activity log to see who changed the due date, assignee, title or status. Recurring tasks can repeat on specific days of the week, and you can act on a reminder straight from its notification.

The free plan is generous for sharing: up to five private and shared lists, up to five people in each shared list, and unlimited tasks and notes. Basic removes those limits, adds integrations and lets you dictate tasks by voice. Super adds AI meeting notes and an AI chat, which matter more to a team than a household.

Watch out for: five lists run out quickly if you use it for work and home. The AI features sit on the most expensive plan. The Mac app is a direct download from Superlist's site, not the Mac App Store.

Price: Free; Basic is $5 per person per month billed yearly ($59 a year); Super is $21 per person per month billed yearly ($249 a year).

Apple Reminders

Reminders is already on your Mac, and its sharing is better than many people expect. Select a list, click the share button, and invite people through Mail, Messages or a link. Everyone on the list can add and edit reminders, and you can assign a reminder to anyone who shares the list. Grocery lists sort items into categories automatically, which makes a shared shopping list work well.

Watch out for: sharing needs iCloud, so every person needs an Apple Account, and anyone on Android or Windows is limited to iCloud.com in a browser. Notifications aren't shared: Apple's guide says a reminder set for a time or place alerts you but nobody else on the list. There are no comments, so the discussion happens somewhere else.

Price: Free.

Todoist

Todoist treats a shared list as a project. You invite people, assign tasks, and comment on a task or on the whole project, with file uploads. Its pricing page allows five people per personal project on every plan, including the free Beginner plan, which also gives you five projects. That is enough for a household or a three-person side project without anyone paying.

Todoist has the widest platform support here, so it is the safest pick when you don't know what devices people use. Pro raises the limit to 300 projects and adds custom reminders, a calendar layout and task durations. Business adds a separate team workspace with roles, permissions and shared templates, for up to 250 people per team project.

Watch out for: the five-person limit on personal projects stays the same on Pro; a larger group needs the Business plan. Each person who wants Pro features pays for their own Pro plan.

Price: Free; Pro is $5 a month billed yearly ($60) or $7 monthly; Business is $8 per user per month billed yearly, or $10 monthly.

TickTick

TickTick packs the most into one app: tasks, calendar views, habits, a Pomodoro timer, an Eisenhower matrix and a kanban view. Shared lists support assignments, and its feature list includes comments plus list and task activities for tracking changes.

The free plan lists a member count of two per list, so it works for a couple or two flatmates and nobody else. Premium raises that to 29 members per list, along with 299 lists, full calendar views and task durations. At $49.99 a year it is the cheapest paid plan in this comparison.

Watch out for: the two-member limit on the free plan, and an interface that is busier than the others. Free lists also stop at 99 tasks each.

Price: Free; Premium is $49.99 a year.

Microsoft To Do

Microsoft To Do is the successor to Wunderlist and it is completely free. Sharing a list takes a few clicks: select Share, create an invitation link, and send it by email or any messaging app. Members can be assigned tasks, and the owner can limit access to the current members or stop sharing at any time. Tasks sync with Outlook, which is useful if your work already runs on Microsoft 365.

Watch out for: everyone needs a Microsoft account. There are no comments on tasks. The Mac app gets only occasional bug-fix updates (the latest was in July 2026) and requires macOS 13 or later, so don't expect new features soon.

Price: Free.

Any.do

Any.do is the only app here with a plan sold specifically to families. The Family plan covers four members on one subscription and adds a shared family space, a shared grocery list and up to four shared projects, on top of everything in Premium (recurring tasks, location reminders, WhatsApp reminders). A separate Teams plan adds a collaborative workspace with boards, chat and admin tools for work. Its Mac app is on the Mac App Store and was last updated in October 2026.

Watch out for: the free Personal plan covers your own tasks, lists and calendar; the shared family space is a paid feature. Recurring tasks are also paid, which the other apps here include for free.

Price: Free; Premium is $7.99 a month, or $4.99 a month billed annually; Family is $9.99 a month, or $8.33 a month billed annually, for four members.

Which One Should You Choose?

• A couple or family on iPhones and Macs: Apple Reminders. It's free and nothing needs installing.
• A household on mixed devices: Superlist's free plan (five people per list) or Microsoft To Do (free, no stated list limit).
• Shared plans that need notes and discussion: Superlist, because the notes, the tasks and the comments stay in one place.
• A small project with a few collaborators: Todoist's free plan, with five people per project.
• Two people who want calendar and habit tracking too: TickTick.
• A family that wants one subscription for everyone: Any.do Family.
• A team that will grow past five people: Todoist Business or a paid Superlist plan. If you need sprints and issue tracking, look at a project tool; our Linear alternatives guide covers those.

Final Verdict

For most households, start with what's free. Apple Reminders is the easy answer when everyone uses Apple devices, and Microsoft To Do is the easy answer when they don't.

Superlist is the one to try when a shared list needs more than checkboxes. Keeping notes, assignments and comments inside the list saves a lot of "what did we decide?" messages, and its free plan is enough to test it with the people you'd actually share with. Todoist remains the most dependable choice for small shared projects on any platform, TickTick is the best value for two people, and Any.do fits a family that wants a single plan.

Whichever you pick, test it with the least enthusiastic person on the list first. A shared to-do list only works if everyone opens it.

Catch these apps on sale: many paid Mac apps, including task managers, run discounts at least once a year, most often around Black Friday. Subscribe to the Apps.Deals newsletter to hear when the deals arrive.

Features and prices are current as of November 2026 and may change.

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