A plain to-do list and a plain calendar are two different views of the same problem: what should you actually be doing right now. A new generation of Mac apps tries to merge them, using AI to turn your tasks, meetings, and priorities into an actual timeboxed schedule instead of a list you re-sort every morning. Motion, Sunsama, Akiflow, and Amie are the four names that keep coming up, and they take noticeably different approaches to the same idea.

This guide compares all four across auto-scheduling, task and calendar integrations, meeting notes, platforms, and current pricing, so you can pick the one that fits how you actually plan a day.

Quick Verdict

Choose Motion if you want the most aggressive AI auto-scheduler that builds and re-optimizes your day (and your team's projects) automatically, and you don't mind an all-in-one, higher-priced platform.

Choose Sunsama if you want a calmer, guided daily-planning ritual that pulls tasks from tools like Asana, Trello, and Notion into one timeboxed plan, without AI making decisions for you.

Choose Akiflow if you want fast, keyboard-driven time-blocking and quick capture across every tool you use, with AI as an assistant rather than the one in charge.

Choose Amie if meetings dominate your calendar and you want bot-free AI meeting notes, follow-up tasks, and AI scheduling combined in one native Mac app.

Feature Comparison

Motion

Motion is the most ambitious of the four: it markets itself as an "AI superapp for work" that replaces separate task, project, calendar, meeting-notes, and docs tools with one AI-run system. Describe a project and Motion's AI generates the tasks, deadlines, and stages for you; its AI Calendar Assistant then timeblocks everything on your schedule and re-optimizes it automatically as things change throughout the day, rather than leaving you to manually drag tasks around.

The AI meeting notetaker, AI docs assistant, and AI workflow builder push Motion further toward an all-in-one platform than a simple planner. That breadth comes with a credit-based AI usage system layered on top of seat pricing (7,500 or 15,000 AI credits per seat per month depending on plan), which is a different mental model than a flat subscription.

Pricing is $19/seat/month for Pro AI billed annually ($29/month billed monthly), and $29/seat/month for Business AI billed annually ($49/month billed monthly), with desktop apps for Mac and Windows plus iOS and Android.

Choose Motion if you want AI to actively run your day and your projects, not just suggest a plan, and the more automated, higher-priced platform makes sense for your workload.

Sunsama

Sunsama takes the opposite philosophy: it is built around a calm, guided daily-planning ritual rather than an AI that decides things for you. Each morning you pull tasks in from wherever they already live (Asana, ClickUp, Trello, Jira, Todoist, Notion, Gmail, Slack, and more), set a realistic workload, and timebox what you'll actually do that day on a single calendar view. At the end of the day, Sunsama tracks your wins and helps you shut down on time instead of letting work bleed into the evening.

Sunsama has deliberately stayed subscription-only with no free-forever plan, arguing (in its own public pricing manifesto) that free tiers create bad incentives. It has since added AI, an MCP connector, and Zapier automation on top of its core planning flow, but auto-scheduling isn't the product's center of gravity the way it is for Motion or Amie. It's also the most enterprise-ready of the four smaller apps here, with SOC2 compliance and dedicated support for getting approved by a company's IT team.

Pricing is $17/month for the Pro plan billed yearly ($22/month billed monthly), with a 14-day free trial and no credit card required upfront. Native apps exist for macOS, Windows, Linux, iOS/iPadOS, and Android.

Choose Sunsama if you already use several task and project tools and want one calm, guided place to plan a realistic day from all of them, without an AI making the calls for you.

Akiflow

Akiflow is the fastest and most keyboard-centric of the four. It's built around quick capture (a global hotkey to add anything from anywhere), a universal task inbox that pulls in items from your other tools, and drag-to-timebox scheduling on top of two-way Google and Outlook Calendar sync. Its "Aki" AI assistant and MCP connector add automated scheduling and chat-based planning, but the core workflow still feels like a planner you drive yourself, quickly.

Akiflow is Y Combinator-backed and runs its own affiliate/ambassador program for creators and partners, which is a sign of how aggressively it's growing among founders, operators, and productivity-focused professionals. It has both a native desktop app and mobile apps, though team and enterprise features are handled through custom outreach rather than a self-serve tier.

Pricing shown on its site is €28/month billed monthly, or €15/month billed yearly under a current promotion (regular yearly pricing is higher), with a 7-day free trial and no free-forever plan.

Choose Akiflow if you want the fastest task-capture and time-blocking workflow of the group, with AI available but not required to get value from the app.

Amie

Amie started as a calendar-and-todo app and has grown into an AI meeting notetaker first, calendar-and-task app second. Its standout feature is bot-free meeting recording: instead of a visible bot joining your Zoom or Google Meet call, Amie records from your Mac's notch (or a floating pill on non-notch Macs), then produces summaries, action items, and speaker-labeled transcripts in 17+ languages. Those action items flow directly into Amie's combined todo list and AI-scheduled calendar, and you can chat with Amie the way you'd chat with an AI assistant to reschedule your whole day ("I'm sick, move everything to Thursday").

Because it explicitly positions itself as a replacement for meeting-notes tools (Fireflies, Otter, Fathom) as well as planners (Motion, Things 3, Google Calendar), Amie is the app on this list most likely to also replace a separate meeting-notetaker subscription, not just a task app. Integrations push notes and action items into HubSpot, Pipedrive, Attio, Notion, and Slack.

Pricing is €20/user/month for Pro billed annually (€25/month billed monthly), and €40/user/month for Business billed annually (€50/month billed monthly), which includes CRM integrations and custom branding. Native apps exist for macOS, Windows, and iOS, with a 7-day free trial.

Choose Amie if a large share of your day is spent in meetings and you want AI notes, follow-up tasks, and scheduling handled by one native Mac app instead of stitching a notetaker to a separate planner.

Which AI Planner Should You Use?

Use Motion if you run multiple projects (solo or with a team) and want AI to generate, prioritize, and continuously reschedule your work without much manual upkeep.

Use Sunsama if you already have tasks scattered across several project-management tools and want a calmer, more manual daily-planning ritual that pulls them together without handing scheduling decisions to an AI.

Use Akiflow if speed matters most to you: fast capture, fast timeboxing, and a keyboard-first workflow, with AI as an optional layer rather than the whole product.

Use Amie if meetings, not tasks, are the biggest drain on your day, and you want notes, action items, and scheduling handled in one place without a visible recording bot.

Final Verdict

Motion is the best choice for people who want maximum automation across tasks, projects, docs, and calendar, and are comfortable paying more for a platform that tries to do nearly everything.

Sunsama is the best choice for a calmer, guided planning ritual that respects manual control while still unifying tasks from every tool you already use.

Akiflow is the best choice for speed, with the fastest capture and time-blocking workflow of the four and AI available on top rather than required.

Amie is the best choice if meetings are the center of your workday, thanks to bot-free AI meeting notes combined with calendar and task automation in one native Mac app.

My practical recommendation: if you're meeting-heavy, start with Amie's free trial before adding a separate notetaker. If you manage multiple projects and want AI to do the heavy lifting, try Motion. If you just want a fast, calm way to turn your existing tools into one realistic daily plan, Sunsama or Akiflow will feel like less of a system to maintain.

Note: Features and prices are current as of September 2026. AI credit limits, promotional pricing, and platform support can change. Verify current pricing and features on each developer's official pricing page before subscribing.